Les Caves de Pyrene is an independent, Guildford-based wine importer, distributor and retailer of wines from all over the world, with a strong focus on those made organically, biodynamically or with minimal intervention. Our (ever-growing) portfolio is wide-ranging, but concentrates on artisanal wines made by hand, that express a strong sense of where they come from. We currently have a vacancy in our PR & Events Department, details of which can be found below:
Multilingual Administrative Assistant – PR & Events (French & Italian)
Location: Guildford, Surrey. (This is an office-based role.)
The Role
We are looking for a highly organised and proactive Administrative Assistant to join our PR & Events team. This role is ideal for a language graduate with strong organisational skills, the ability to communicate confidently in French and Italian and a passion for wine and food.
The successful candidate will assist our small, dedicated PR & Events team with a variety of responsibilities, pivotal to the company’s activities:
Events & Tastings
- Producing and circulating publicity materials and event documents – posters, invitations, tasting sheets etc. to clients and press using Outlook and Mailmerge software.
- Assisting with press releases/social media posts using Mailchimp and Instagram.
- Ensuring samples are processed and dispatched in a timely manner.
- Collating and coordinating the delivery of tasting equipment.
- Monitoring and updating trade/press RSVPs – with Google forms/Eventbrite.
- Ensuring events are well-executed with optimal value to the Company and its customers.
Creation and circulation of sales & marketing media
- Maintenance of price lists
- Liaising with buyers and suppliers to ascertain details for the creation of technical sheets.
- Design and circulation of publicity materials relating to promotions, offers and events.
- Maintenance of product information database.
Press outreach and communications
- Maintenance of trade contact databases.
- Support towards our social media presence on Instagram and website development.
Assist with business travel arrangements for staff, clients and suppliers – both overseas and in the UK.
- Liaising with associated parties to finalise routes and itineraries.
- Researching and booking flights, car hire, accommodation, restaurants.
- Execution and provision of all confirmed details to all necessary parties, including determination of visa requirements, flight check-in, provision of boarding passes, summary of documents required.
Management of general enquiries and ad-hoc administrative tasks.
Skills & Experience
- A high level (degree standard or equivalent, although qualification not required) of both written and oral French & Italian, as well as a high level of English.
- Additionally, a good working knowledge of Spanish will be considered highly advantageous
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organisational and multitasking skills.
- Excellent written and verbal communication.
- High level of accuracy and excellent attention to detail & ability to meet deadlines
- Previous experience in an administrative, events, or hospitality role is desirable
- An interest in wine, food, or the hospitality industry is a plus
Personal Attributes
- Enthusiastic and proactive team player
- Excellent people skills.
- Flexible and adaptable in a fast-paced environment
- Professional and confident in dealing with international contacts
- A genuine interest in culture, travel, and gastronomy
Company Benefits
- Competitive salary – subject to qualifications and experience
- Pension
- Private healthcare
- Employee Support Scheme
- Development Opportunities
- WSET sponsorship.
- Staff discount on wine.
Applications should include a CV and cover letter and be submitted by email only please, to [email protected]
No telephone applications / agencies, please.